System Cert Cert Procedure

Cert Procedure

  • Certification Procedure

    1. 1. Inquiry/Application

      Upon receipt of an inquiry, either verbal or written, the certification administrator will send an application/questionnaire forms to the client.

    2. 2. Application Review and Contract

      Upon receipt of the signed application / questionnaire, ICR will review the documents and provide a proposal and agreement to the client.

    3. 3. Notification of Audit plan

      After the audit certification agreement has been completed, ICR will notify the client of the detailed audit plan and the members of the audit team. At this time, audit plan is discussed between ICR and the client.

    4. 4. Pre-assessment [Option]

      The purpose of the pre-audit is to give an opportunity to the client to improve their system prior to the actual audit. At the client's request, a pre-assessment will be conducted.

    5. 5. Stage 1 assessment

      The Stage 1 audit is conducted to confirm conformity of the management system according to the applied standard and to prepare the Stage 2 audit. This audit includes a complete review of the management system documents and key items to ensure the client is prepared for the Stage 2 audit.

    6. 6. Stage 2 assessment

      Stage 2 audit is conducted to confirm that the management system of the organization actually meets the all requirements of the appropriate standard. If the system meets the requirement of standard by objective evidence, it is recommended for certification.

    7. 7. Corrective action Of non-conformity

      If non-conformities are found during the initial Stage 1 audit, those non-conformities must be corrected prior to the Stage 2 audit. For non-conformities found during the Stage 2 audit, they must be corrected before a certificate will be issued.

    8. 8. Certification Review

      ICR makes a decision in regard to the certification by means of a certification committee evaluation of the entire audit process.

    9. 9. Certificate Issue

      Once certification/registration is decided, the certificate will be issued to the client.

    10. 10. Surveillance audit

      Surveillance audit is conducted in order to verify whether the organization is following the stipulations set forth by the certification. Regular surveillance cycle cannot exceed one year.

    11. 11. Recertification audit

      A recertification audit is conducted for renewal of certification every 3 years. It is also conducted based on the same procedures outlined in the initial certification audit.

  • Certification transition procedure for Certified Clients (From ISO 9001:2008/ ISO 14001:2004 to ISO 9001:2015/ ISO 14001:2015)

    Certification transition procedure for Certified Clients (From ISO 9001:2008/ ISO 14001:2004 to ISO 9001:2015/ ISO 14001:2015)
    Management system Pre-review Every certification audits, which will be conducted after February 2016, shall includes the review of gap analysis between clients’ management system which are based on the former standards and new standard management system, and preparation status of transition audit.
    Transition certification application Application will be automatically submitted, when the requirements of pre-review were fulfilled.
    Transition audit The transition audit can be conducted either integrate with audit cycle or separately. (But, pre-review shall be conducted.)
    Corrective action for NCR Same as the certification procedure above.
    Certification Review Same as the certification procedure above.
    Certificate Issue Same as the certification procedure above.
    Maintaining of Certification Same as the certification procedure above.
  • Requirements regarding certification transition

    Requirements regarding certification transition
    Expiration date of Certified clients’ certification The Certificates of clients, who have been certified for ISO 9001:2008 and ISO 14001:2004, will be expired in 1st of September 2018, (Note. To maintain the Quality & Environmental management system certification, clients shall transit by 1st of September)
    Expiration date of certified clients’ certification for former standards The certificates, which have been issued since January 2016 for ISO 9001:2008 and ISO 14001:2004, will be expired in 1st of September 2018 regardless of audit cycle.
    Certification audit for Quality & Environmental management system of former standards ICR will not provide certification audit for ISO 9001:2008 and ISO 14001:2004 after 1st of January 2018.
  • Certification Body Transfer Procedure

    Certification Body Transfer Procedure
    Pre-review for certification body transfer The transfer audit can be performed only for the certificates, which were issued by accredited certification bodies from the signed accreditation bodies to PAC or IAF MLA. Other than that, the clients will be considered as an initial client. Transfer audit contract will be made when the clients fulfills the transfer qualification.
    Certification transfer application Application will be automatically submitted, when the requirements of pre-review were fulfilled.
    Transfer audit Basically, transfer audit can be considered based on the procedure when the maintained certificates were issued by suspended or withdrawn certification body.
    Corrective action for NCR Not closed NCR shall be completed by former certification body. If it is not done, it shall be completed by ICR.
    Certification Review Same as the certification procedure above.
    Certificate Issue Certificate will be issued for remaining expiration date.
    Maintaining of Certification Surveillance audit and re-certification audit cycle follows the audit cycle decided by former certification day.
  • Relevant Facts for Certification Body Transfer Procedure

    Relevant Facts for Certification Body Transfer Procedure
    1) Certification body shall be accredited by accreditation body
    2) Former certificates shall be valid, not have unclosed NCR(s).
    3) Previous audit report and every finding, which were found by former certification body, shall be reviewed.
    4) Basic documents and key performance indicator of quality & environmental management system shall be reviewed.
    5) Audit after transfer shall be related to the surveillance audit based on the collected information from review, or previously proven performance. Or, transfer audit on the re-certification audit cycle shall be conducted like initial audit.
    6) Processes shall be maintained on all occasions to satisfy the “instructions.”
  • Expanding, reducing of certification

    Expanding, reducing of certification
    Expanding of certification When the certified client considers expending their certification scope or adding their sites, the client is able to apply for expansion of the scope to the certification body and the certification body decides approval for the expansion after reviewing and conducting necessary certification activities.
    Reducing of certification In cases where the certified client is supposed to suspend their particular services or products stated on their certification scope, the client shall inform the cases to the certification body in a month and the certification body will decide approval it after reviewing and conducting necessary certification activities.
    In case of reducing the scope of certification, modification of the relevant promotion materials should be carried out.
  • Suspending, withdrawing of certification

    In cases below, certification effectiveness could be suspended or withdrawn with correction of the certification and the certification body may make a decision to suspend or withdraw certification after reviewing the cases.
    While suspended or withdrawn, the certified client shall ensure suspension using the relevant promotional materials.

    Suspending, withdrawing of certification
    Suspension
    • The certified client does not allow surveillance audits to be conducted at the required frequencies (Surveillance audits shall be conducted at least once a year. The date of the first surveillance audit following initial certification shall not be more than 12 months from last day of the stage 2 audit)
    • The client's certified management system has persistently or seriously failed to meet certification requirements, including requirements for the effectiveness of the management system.
    • Reliability of certification system is threatened by the claims or public criticism due to actions by the certified client.
    • The certified client's management system does not follow up on changes of certification management system requirements.
    • From the confirmation audit, major nonconformity was persisting following the initial discovery during the on-site audit.
    • Even though the certified client is required corrections due to misuse of certification marks, the relevant facts are not corrected (corrective action shall not be performed later than a month after the deadline set by the certification body.)
    • Certification audit fee is overdue more than 3 months.
    • The certified client does not adhere to the requirements of the certification contract.
    • The certified client's certification is used in excess of the certification scope.
    • Violation of contracts or agreements.
    Withdrawal
    • Even though the certification effectiveness is suspended, corrective action for the reason of suspension is overdue more than 3 months.
    • The certified client officially return their certification to the certification body.
    • The certified client suspends their services or production of products as stated in certification scope.
    • No longer to confirm the certified client due to the out of contact or bankruptcy.
    • The certified client does not take any action for a month after the client is required to return their certification to the certification body.
    • Even though the certified client's certification is suspended due to failure to conduct surveillance audits, the surveillance is not conducted in a month
  • QMS Initial Audit_Relationship between Effective Number of Personnel and Audit Time

    (Following table is based on the IAF-MD5:2015.)

    QMS Initial Audit_Relationship between Effective Number of Personnel and Audit Time
    Effective Number
    of Personnel
    Audit Time
    Stage 1+Stage 2(days)
    Effective Number
    of Personnel
    Audit Time
    Stage 1+Stage 2(days)
    1-5 1.5 626-875 12
    6-10 2 876-1175 13
    11-15 2.5 1176-1550 14
    16-25 3 1551-2025 15
    26-45 4 2026-2675 16
    46-65 5 2676-3450 17
    66-85 6 3451-4350 18
    86-125 7 4351-5450 19
    126-175 8 5451-6800 20
    176-275 9 6801-8500 21
    276-425 10 8501-10700 22
    426-625 11 > 10700 문의

    Note: The table above is the criteria of calculation, and the actual audit time is calculated with consideration of the complexity of processes and activities, applied legal requirements, shift pattern of works, and nature of organization.

  • EMS Initial Audit_Relationship between Effective Nu,ber of Personnel, Complexity and Audit Time

    (Following table is based on the IAF-MD5:2015.)

    EMS Initial Audit_Relationship between Effective Nu,ber of Personnel, Complexity and Audit Time
    Effective Number
    of Personnel
    Audit Time
    Stage 1+Stage 2(days)
    Effective Number
    of Personnel
    Audit Time
    Stage 1+Stage 2(days)
    High Medium Low Limited High Medium Low Limited
    1-5 3 2.5 2.5 2.5 626-875 17 13 10 6.5
    6-10 3.5 3 3 3 876-1175 19 15 11 7
    11-15 4.5 3.5 3 3 1176-1550 20 16 12 7.5
    16-25 5.5 4.5 3.5 3 1551-2025 21 17 12 8
    26-45 7 5.5 4 3 2026-2675 23 18 13 8.5
    46-65 8 6 4.5 3.5 2676-3450 25 19 14 9
    66-85 9 7 5 3.5 3451-4350 27 20 15 10
    86-125 11 8 5.5 4 4351-5450 28 21 16 11
    126-175 12 9 6 4.5 5451-6800 30 23 17 12
    176-275 13 10 7 5 6801-8500 30 25 19 13
    276-425 15 11 8 5.5 8501-10700 34 27 20 14
    426-625 16 12 9 6 > 10700 문의

    Note: The table above is the criteria of calculation, and the actual audit time is calculated with consideration of the complexity of processes and activities, applied legal requirements, shift pattern of works, and nature of organization.

Certification/Service Enquiry

System Cert
T: +82-2-6351-9001
F: +82-2-6351-9007
EMC Testing
T: +82-2-6351-9002
F: +82-2-6455-2660
Testing
T: +82-2-6351-9003
F: +82-2-6455-2668
Machinery/ATEX
T: +82-2-6351-9005
F: +82-2-6455-2660
E-mail
E: icr@icrqa.com